ASCL Privacy Notice

We appreciate the trust you place in us when sharing your personal data and the security of that data is very important to us. In this document we will explain how we collect, use and protect your personal data and what rights you have with regards to your personal data and how you can exercise those rights.

Who we are
The Association of School and College Leaders (ASCL) is the leading professional body representing school and college leaders in all phases across the UK. ASCL speak on behalf of members and acts on behalf of children and young people. We offer advice, guidance and best practice, provide our members with legal support and full trade union representation as well as shape and influence government policy.
 
ASCL is committed to protecting and respecting your privacy. By virtue of data protection legislation, ASCL is the ‘controller’ and/or ‘joint controller’ of this information, known as data. The way your personal data is collected, stored and used is referred to as ‘processing’. ASCL will process your personal data in a manner that is compatible with data protection legislation.
 
Collection of personal data
This notice describes the personal data that ASCL collects from or about you, and how we use that information. During the course of conducting its affairs, ASCL will deal with personal data in respect of members, consultants, business partners, legal firms, subsidiaries, analytics and search engine providers, customer survey providers, and sub-contractors for the performance of any contract we may enter into with you.
 
Data protection legislation requires us to comply with various principles, under which personal data must be:
  • fairly and lawfully processed
  • processed for specific and lawful purposes
  • adequate, relevant and not excessive
  • accurate and up to date
  • not kept for longer than is necessary
  • kept secure
Except as otherwise permitted or required by law we will retain your personal data to fulfil the purposes for which it was collected.
 
Lawful basis for processing of personal data
The table below describes the various forms of personal data we collect and the lawful basis for processing and/or sharing this data.
Purpose of Collection Data Collected Purpose for Collection Lawful basis for processing Data shared with (not outside the UK)
Communications and to provide you with information Name, organisation, location, email address To provide appropriate online or email information about products and services that you have requested. Contractual/membership fulfilment Internal use
Mobile and landline numbers To communicate with and/or to follow-up to ensure requested information and/or advice meets needs.
Personal contact information thrugh online forms or events To provide further online or email information and ongoing news updates in relation to areas that you have requested. Legitimate interest
Transactional information Name, home address, email, telephone, bank account details To process transactions for membership, accounting, taxation or legal services and to ensure any transaction issues are dealt with Contractual and statutory obligation Internal use and professional advisers
For any legal claims arise.
 
Legitimate interest
Security Technical information System and website infrastructure Legitimate interest Internal and third parties
Services development Names, contact details and membership id To develop existing and new services to meet expectations and requirement of membership Consent Internally and consent given for marketing purposes

Fulfilment information

Name, contact and membership id details

Delivery of magazines, in physical and digital format

Contractual obligation Internal and third parties providing product or service
Name, dietary requirements, disability
Catering and/or the purposes of attending events
 
Your rights as a data subject
You have the following rights in relation to the way in which ASCL deals with your personal data:
  • the right to be informed
  • right of access
  • right to rectification
  • right to restrict processing
  • right to data portability
  • right to object
  • rights related to automated decision-making, including profiling
  • right to erasure
Where you exercise your right to object or withdraw your consent need to notify the ASCL Data Protection Officer (DPO). We may process your personal data without your knowledge or consent where we are permitted or required by law or regulatory requirements to do so or where we have a legitimate purpose for doing so. In such a case, we will not process more personal data than is required under the circumstances.

We will not send you marketing emails unless you have consented to receiving them. Please contact us on 0116 299 1122 or email us at info@ascl.org.uk if you wish to change your preferences.

Under data protection legislation, you have the right to access data we hold about you. If you wish to exercise this right, please see our Information Notice on Data Subject Access Request and contact us on 0116 299 1122 or email us at info@ascl.org.uk

When you visit our website, we may make use of cookies. Cookies allow a website to remember things like your preferences in order to improve your user experience. If a website does not use cookies, it will think you are a new visitor every time you move to a new web page. It is possible for you to block some or all cookies, or even to delete cookies. Further details can be found on our website which has a link to our information notice on cookies.

This privacy notice may be updated from time to time. Please check back frequently to see any updates or changes.

If you are not satisfied by our actions, you can seek recourse through our internal complaints’ procedure. If you remain dissatisfied, you have the right to refer the matter to the Information Commissioner or seek recourse through the courts. 

The Information Commissioner can be contacted at:
Information Commissioner’s Office Wycliffe House Water Lane Wilmslow CheshireSK9 5AF
Tel: 0303 123 1113 (local rate) or 01625 545 745 (national rate)

The Association has appointed an external Data Protection Officer. If you would like to know more or have any concerns about how your personal data is being processed, please contact:

ASCL Data Protection Officer
C/o GRCI Law
Unit 3 Clive Court, Bartholomews Walk
Cambridgeshire Business Park
Ely, 
Cambridgeshire CB7 4EA

or

Director of Finance and Operations
Association of School and College Leaders
130 Regent Road
Leicester LE1 7PG

Tel: 0116 299 1122
Email: info@ascl.org.uk