An Introduction to the Principles of Timetabling, Timetable Planning and Scheduling : Two Day Residential

08:30 - 16:00, 14 - 15 June 2019 Birmingham

Fee £560 + VAT (including accommodation on Friday night)

This two-day course (which can also be taken on two separate days), is primarily for staff new to, or with limited experience of timetabling. Details of alternative dates and venues for Day 1 (An Introduction to the Principles of Timetabling), Day 2 (Scheduling the timetable), and our two-day residential courses can be accessed via the Alternative dates tab. Delegates may attend Days 1 and 2 separately or concurrently.  

The residential format enables a more in-depth look at the processes. It also provides the opportunity to discuss timetables with other participants and presenters. With detailed planning of the school timetable beginning in September for the following academic year, this is an ideal opportunity to experience the two-day course over consecutive days.

If you are unsure whether attending one or both days would suit your experience and skills, please contact the ASCL Professional Development team on 0116 299 1122 or email pd@ascl.org.uk

Day one 
Delegates focus on the basic principles underpinning planning and scheduling. A variety of practical activities introduce a range of tools and strategies, including feasibility tests and staff deployment modelling, essential for the successful completion of a timetable. The key to successful scheduling is the planning and preparation that takes place in advance - view the timeline. We will also demonstrate how to explore the data in your present timetable to help make judgements about cost effectiveness and efficiency. 

Day two
Explore each step of scheduling an imaginary school using paper resources and spreadsheet exercises. Practical activities enable delegates to appreciate issues encountered during scheduling and to explore solutions. References will be made to functions and tools in timetabling software, however, the emphasis is on exploring an effective sequence of scheduling activities.

Delegates will:

  • be introduced to a systematic approach to planning and scheduling a secondary school timetable

  • explore the basic principles of timetabling through presentation, discussion and practical paper exercises

  • learn to use a range of tools and techniques to plan and schedule a timetable, and understand the role of software in completing the task effectively

  • place the process of timetabling within the context of the school’s curriculum planning, and the need for cost effectiveness

  • develop skills to interpret and analyse their own timetable, lead discussion and begin the timetabling process themselves

Roger Woollen
Timetable Consultant, former deupty headteacher, The Snaith School, East Riding of Yorkshire

Day 1

9.00

Registration and refreshments

9.30

Introduction: general principles

10.45am

Refreshment break

11.05am

Developing and refining the timetable model

  • The impact of constraints on the timetable structure

  • Feasibility testing: schematic planning, costing the curriculum and timetable model

12.30 

Lunch

1.20pm

Feasibility testing: staff deployment modelling, coming charts and clash charts

2.30pm

Refreshment break

2.45pm

Scheduling

  • The use and limitations of the computer

  • A strategy for scheduling

  • Advice, shortcuts, and pitfalls

  • Adapting your plans to improve the timetable

  • Timelines

3.30pm

Final plenary discussion and evaluation

3.45pm

Close


Day 2

9.00

Registration and refreshments

9.30

Exploring the timetable model

  • Checking the accuracy of key data

10.45am

Refreshment break

11.05am

Constructing a schematic plan for Keystages 4 and 5

  • Creating a timetable distributed through the week

12.30 

Lunch

1.20pm

  • Managing part-time staff

  • Scheduling blocks through Key Stage 3

2.30pm

Refreshment break

2.45pm

Scheduling linear blocks

  • Adjusting the timetable structure to complete the timetable

3.30pm

Final plenary discussion and evaluation

3.45pm

Close